David Miller’s Campaign Privacy Policy
Philosophy Surrounding Privacy:
We, at the Re-Elect David Miller Campaign (“we” or “us”), value the trust that you have shown in us and, in turn, we are committed to maintaining the accuracy, confidentiality, and security of your personal information. To that end, we have adopted this privacy policy.
This policy explains how we collect, use, disclose and safeguard the personal information provided to us either directly by you or by a third party.
By providing personal information to us or authorizing a third party to provide your personal information to us, you signify your consent to our collection, use and disclosure of your personal information in accordance with this privacy policy.
For purposes of this privacy policy, “personal information” shall mean any information that can identify an individual directly or through other reasonably available means. Personal information will not include an individual’s business address or business telephone number.
As part of our commitment to treat your personal information with respect, we operate in accordance with the following ten principles (the “Principles”):
Principle 1 - Accountability
Principle 2 - Identifying Purposes
Principle 3 - Consent
Principle 4 - Limiting Collection
Principle 5 - Limiting Use, Disclosure and Retention
Principle 6 - Accuracy
Principle 7 - Safeguarding Customer Information
Principle 8 - Openness
Principle 9 - Customer Access
Principle 10 - Handling Customer Complaints and Suggestions
Principle 1 - Accountability
We will maintain and protect the personal information under our control. We have designated an individual or individuals who is/are accountable for compliance with the Principles.
Principle 2 - Identifying Purposes
The purposes for which personal information is collected by us will be identified to you before or at the time the information is collected.
Principle 3 - Consent
Except where required or permitted by law your informed consent is required for our collection, use or disclosure of your personal information.
Principle 4 - Limiting Collection
The personal information collected by us shall be limited to those details necessary for the purposes identified to you.
Principle 5 - Limiting Use, Disclosure and Retention
We will only use or disclose your personal information in accordance with the purposes for which it was originally collected unless you have otherwise consented, or when it is required or permitted by law. We will retain your personal information only for so long as is required to fulfill the purpose for which it was collected or as required by law.
Principle 6 - Accuracy
We shall make every reasonable effort to ensure your personal information is maintained in an accurate, complete and up-to-date form.
Principle 7 - Safeguarding Customer Information
We shall utilize no less than industry standards security safeguards to protect your personal information.
Principle 8 - Openness
If you would like a copy of our privacy policies we would be more than happy to provide one to you and if you have any questions regarding same, we are more than happy to discuss the merits with you.
Principle 9 - Customer Access
Upon your request, we shall inform you of: (i) the type of personal information we have collected; (ii) how we have used your personal information in the past, and how we may in the future; and (iii) whether or not we have disclosed your personal information to any third parties (and, if so, to whom). Individuals may verify the accuracy and completeness of their personal information, and may request that it be amended, if appropriate.
Please note that before we are able to provide you with any information or correct any inaccuracies we may ask you to verify your identity and to provide other details to help us to respond to your request.
Principle 10 - Handling Customer Complaints and Suggestions
Customers may direct any questions or enquiries with respect to the Principles or about our information handling practices by contacting:
Robert Sinclair
Phone: 416-487-2006
Email: info@millerformayor.ca
Why We Gather Personal Information:
We gather and use personal information for various purposes such as: recording and tracking donations and supporters, organizing volunteers (including creating volunteer lists and noting the background and expertise of various volunteers), noting requests for lawn signs, and for adding individuals to our mailing lists.
We also use the personal information you have provided to us to communicate with you and safeguard your interests. We will send you important notices of upcoming events and news, respond to any needs or enquiries you may have and provide other information to you that we think you may be interested in.
We only use personal information for the purposes that we have disclosed to you. If for any reason your information is required to fulfill a different purpose, we will obtain your consent before we proceed.
Types of Information We Collect:
The type of personal information we may ask for depends on and is related to the reason (or purpose) such personal information was provided to us. For instance, for purposes of recording a donation made by credit card, we will collect your name, home/work address, home phone number, credit card number and the amount of the donation. In addition to the foregoing, we may ask you for your email address.
The choice to provide us with your personal information is always yours.
How We Collect Such Personal Information:
We may gather such personal information from you in person, over the telephone or by corresponding with you via mail, facsimile, the Internet, or from third parties who have your authority to disclose such personal information to us.
Through the use of website cookies (very small text file that is added to your hard drive from a web page), we are able to capture standard web traffic information such as time, date, IP address and browser, but in no circumstance do we (or the cookies) capture any information that can identify you as an individual.
Re-Elect David Miller Campaign Website:
When you visit our web site, information is not collected that could identify you personally unless you choose to provide it voluntarily. You are welcome to browse the Web site at any time anonymously and privately without revealing any personal or financial information about yourself.
When Information May be Disclosed to Outside Parties:
Except as specifically provided for in this privacy policy, we do not disclose any personal information to third parties. The following are the limited instances where we may disclose your personal information to third parties:
- to investigate potentially fraudulent or questionable activities; and
- when required or permitted by law.
There are some situations where we are legally permitted to disclose personal information such as employing reasonable and legal methods to enforce our rights or to investigate suspicion of illegal activities.
Our Employees and your Personal Information:
In the course of daily operations, access to private, sensitive and confidential information is restricted to authorized employees or volunteers who have a legitimate purpose and reason for accessing it.
As a condition of their employment and as a condition of becoming a volunteer for David Miller, all employees and volunteers of the Re-Elect David Miller Campaign are required to abide by the privacy standards we have established. Employees and volunteers are informed about the importance of privacy that prohibits the disclosure of any personal information to unauthorized individuals or parties.
Unauthorized access to and/or disclosure of personal information by an employee or volunteer of the Re-Elect David Miller Campaign is strictly prohibited. All employees and volunteers are expected to maintain the confidentiality of personal information at all times and failing to do so will result in appropriate disciplinary measures, which may include dismissal.
How We Safeguard Your Information:
We use industry standard technologies and maintain current security standards to ensure that your personal information is protected against unauthorized access, disclosure, inappropriate alteration or misuse.
We manage our server environment appropriately and our firewall infrastructure is strictly adhered to. Our security practices are reviewed on a regular basis and we routinely employ current technologies to ensure that the confidentiality and privacy of your information is not compromised.
Our web site uses Secure Socket Layer (SSL) and 128 bit encryption technologies to enhance security when you visit the secured areas of these sites. SSL is the industry standard tool for protecting and maintaining the security of message transmissions over the Internet. When you access your accounts or send information from secured sites, encryption will scramble your data into an unreadable format to inhibit unauthorized access by others.
Accessing and Amending Your Information:
You have the right to access, verify and amend the information held in your personal files. You may access and verify any of your information by calling us at 416-487-2006.
To help us keep your personal information up-to-date, we encourage you to amend inaccuracies and make corrections as often as necessary. Despite our efforts, errors sometimes do occur. Should you identify any incorrect or out-of-date information in your file(s), we will make the proper changes. Where appropriate, we will communicate these changes to other parties who may have unintentionally received incorrect information from us.
Questions, Concerns and Complaints:
If you have a question about the privacy policies stated on this site, please call us at 416-487-2006.
If you have a concern or complaint about privacy, confidentiality or our personal information handling practices, please contact :
Re-Elect David Miller Campaign Privacy Officer
Robert Sinclair
Phone: 416-487-2006
Email: info@millerformayor.ca
Before we are able to provide you with any information or correct any inaccuracies, however, we may ask you to verify your identity and to provide other details to help us to respond to your inquiry. We will endeavor to respond within an appropriate timeframe.
Updating this Privacy Policy:
Any changes to our privacy policy and information handling practices will be acknowledged in this policy in a timely manner. We may add, modify or remove portions of this policy when we feel it is appropriate to do so. You may determine when this policy was last updated by referring to the modification date found at the bottom of this privacy policy.
Web Sites Governed by this Privacy Policy:
The web site that is governed by the provisions and practices stated in this privacy policy is: www.millerformayor.ca.
The Re-Elect David Miller Campaign web site may contain links to other third party sites that are not governed by this privacy policy. Although we endeavor to only link to sites with high privacy standards, our privacy policy will no longer apply once you leave the Re-Elect David Miller Campaign web site. Additionally, we are not responsible for the privacy practices employed by other third party web sites. Therefore, we suggest that you examine the privacy statements of those sites to learn how your information may be collected, used, shared and disclosed.
Last revised: Sunday, September 3, 2006
